This functionality is valuable for analyzing and scrutinizing a companys financials. For example, a single column profit-and-loss statement can be quickly transformed into an 81-column profit-and-loss statementwith a separate column for each of 80 customers and a total column at the end.
The batch invoice feature also allows users to search for customers according to custom data fields and then invoice the resulting group. For example, this would empower the boat marinas bookkeeper (as mentioned above) to invoice in a single step each customer who subscribes to.
However, activating this option also includes account numbers in the financial statements and reports, which is not always desirable. To suppress account numbers, edit each account and add an account description, then set the Reports-Show Accounts by preference to Description Only.
Likewise, that same report could be restratified to display a column for each inventory item, thereby reporting the profit (or loss) for each item (or group of items). Other options include stratifying columns by month, quarter, year, departments, sales representatives and more (see screenshot below).
Memorize Transaction tip. Memorize Transaction will generate electronic payments or paper checks but it does not automatically send or print them. Once a check is created in QuickBooks, you can send or print the check using the.
A knowledgeable user will review the templates and enhance them in an effort to best meet the companys needs. To access the tool, go to the Lists menu, Templates, right-click on a template and select Edit Template, then click the Layout Designer button.
Templates tip. The templates screen provides an option for downloading additional templates from the Web, as well as colorful themes for enhancing all of your templates. 8. Remote Access QuickBooks Remote Access is a Web-based service (go to m/m7ljuf ) that allows CPAs to securely.
In many cases, the process of preparing and printing dozens of reports is too time-consuming. QuickBooks provides a solution called Process Multiple Reports, which enables users to group together dozens of reports (using the Memorize function) and print them all in a single step, as.
In contrast, the Accountants Copy approach often leads the CPA to be involved with the clients books only at yearend. ( Note: Remote access is priced starting at 3.95 per month.) Remote Access tip.
Intuit QuickBooks Point of Sale v4.0-tDk : 4486 Kb: Intuit QuickBooks Premium 2006 : 21 Kb: Intuit Quickbooks UK 2010 Premier.
Using these data fields, a clever CPA can overcome many shortcomings in an accounting system. For example, a boat marina might use custom fields to track the name of the customers boat and slip number and to create a data field indicating whether the customer.
This type of remote access gives the CPA control of the clients screen, allowing the client to see the CPAs mouse actions as the client is trained remotely via the telephone. 9. Stratifying Reports QuickBooks provides a Columns tool that can stratify financial reports by.
This feature can help save time, reduce mistakes and increase accuracy. You also can use this feature to memorize complex journal-entry templates, such as detailed allocations, and enter the actual amounts later. To access the tool, type Ctrl M.